Owner FAQs

Q: When booking my requested dates, will I be booked in my deeded unit type?

A: At this time, we still have limited units available and will do our best to book you into a comparable unit type.

Q: Can I book my eligible Bonus Week/Supplemental Week?

A: We are currently booking owners with deeded usage into our available units. Bonus/Supplemental weeks are eligible to be booked at our other participating Westgate Resorts.

Q: What kind of compensation am I able to receive because my deeded unit that sleeps 6 isn’t available?

A: Currently we are able to accommodate you in a one-bedroom unit that sleeps 4, based upon availability. If you aren’t interested in utilizing your week with us, you still have the option of banking your usage year with Interval International as long as you’re an active member.

Q: I am not a Smoky Mountain Resort owner, but I received an email stating that Westgate was waiving all exchange fees. Am I eligible?

A: As you mentioned, you currently aren’t deeded to the Westgate Smoky Mountain Resort, so your account wouldn’t be eligible for that offer. However, we would be more than happy to verify if there are any promotions/discounts available for you.

Q: I own at Smoky Mountain Resort; why can’t I book my deeded unit?

A: We apologize for the inconvenience. At this time due to the recent wildfire at the Westgate Smoky Mountain Resort, we have limited availability along with limited unit types. Currently the largest unit we can reserve if available is a two-bedroom deluxe unit that accommodates up to 8 guests. Due to this inconvenience, we will waive the developer exchange fee for your 2017 usage week to better accommodate you and your guests if you choose to exchange to one of our other resorts.

Q: If I book a rental reservation at one of the other Westgate locations in Gatlinburg and Pigeon Forge would I still be able to use the water park for free?

A: Wild Bear Falls water park is open to the general public; however you will be eligible to receive your owner’s discount.

Q: When will Westgate allow developer exchanges?

A: Due to the wildfire we have limited availability; all exchanges into the Westgate Smoky Mountain Resort are suspended until further notice.

Q: Which Westgate Smoky Mountain buildings were destroyed by the fire?

A: After our thorough inspection the following buildings that remained un-damaged are: Building 1000, Building 5000, Cabins (521, 519, 203, 301, 302, 303, 304, 305, 306, 307, 308, 315, 317, 319, 321, 323, 325, 327, 329, 331), the Sales Pavilion, the water park, and the original check-in building. All other buildings and cabins were destroyed and will be rebuilt.

Q: What if I left items behind at Westgate Smoky Mountain Resort?

A: The property is temporarily closed to the public while we clean up the resort core and prepare our buildings for occupancy. We have a dedicated team that has entered all of the undamaged buildings on property, videotaped each unit and retrieved any belongings left behind. These items will be packaged and returned to guests within the next two weeks. In addition, our construction team is carefully sifting through the remains of the damaged units to look for any personal items that might be salvageable.

Q: What do I do if my car was left behind?

A: Please contact us through the Gatlinburg Owner Hotline at (800) 413-0923 or Direct Message us on the Smoky Mountain Resort Facebook Page and provide a description of the vehicle, including make, model and license plate number. Please also include your reservation information and the general area where you left the car. If you car has not been damaged by the fire, we can have it removed from the property immediately.

Q: Does Westgate’s insurance cover the damage to my personal property while I was at the resort?

A: Your personal homeowners, rental and travel insurance may cover damage to property lost in a natural disaster. Please reach out to your respective insurance companies.

Q: Does the resort have insurance to cover the damage?

A: Yes, the resort has adequate insurance to replace all the units that were damaged by the wildfire. Those premiums are paid each year out of the maintenance fees as well as the developer pays its portion of the premiums of the maintenance fees it pays on its share of the units..

Q: Do I get a refund for the nights affected by the wildfire?

A: Any nights that you were impacted by the wildfire along with any deposits will be automatically refunded. Please give us up to a week to process these refunds.

Q: What happens to my week if I was using it while the wildfire occurred on property?

A: We will be re-crediting all ownership weeks for Westgate owners who were impacted by the wildfire. Those will be returned to your account and be usable within a few weeks, or you can opt to exchange to any of our other Westgate Resort properties. We are waiving all developer exchange fees for owners who own or had reservations at the Westgate Smoky Mountain Resort.

Q: What are my options to use my Gatlinburg Owner Week?

A: You will be able to reserve from our remaining rooms at the resort (based on availability), do a complimentary developer exchange to other Westgate Resorts (based on availability and ownership type), bank your week for future use for no fee or trade through Interval International.

Q: Do I have to pay my mortgage payment?

A: Yes, your mortgage payment remains due and payable to ensure you have access to book reservations, trade your week and utilize the amenities. By continuing to make your payment you protect your timeshare equity.

Q: Why do I have to pay my maintenance and taxes if my building was destroyed?

A: Even though your building was destroyed, you are part of the floating use plan, which means that all owner units float together within their unit type. Upon the resumption of reservations, you will be able to reserve a unit as similar as possible to the one you own. The maintenance fees you pay will be used to cover the reservations that you have on the books, those that you book at other Westgate Resorts, and other normal operating expenses of the HOA.

Q: Will there be a special assessment?

A: No. At this time we have no reason to believe that the insurance reserves are not adequate to fund reconstruction.

Q: How do we determine what is left for reservations?

A: Our first priority will be to confirm existing owner reservations. Once that process is complete and we know what we can accommodate, we will open the inventory on a first come, first serve basis. In order to accommodate as many owners as possible, the developer has agreed to relinquish its developer owned inventory to the Smoky Mountain owners to make it as easy as possible to book. We will continue to offer updates through our website, Facebook and via e-mail.

Q: What is your procedure for existing reservations that weren’t canceled?

A: Westgate Owners that developer exchanged their week to Westgate Smoky Mountains Resort were given the option of making modifications at no additional costs. If you have any questions, please contact the Owner Reservations Department at (800) 925-9999 option 3.

Q: How do I book my reservations and get answers to questions not on this list if I am a Gatlinburg owner?

A: A special hotline was created to handle all issues related to our Gatlinburg owners throughout the reconstruction process through our new Gatlinburg Owner Response Team. The number of that hotline is (800) 413-0923. Our team of specialized and trained team members will guide you through your options and help escalate any request or item you may have.

Q: Will you book me at your other area resorts if I want to come back and the Westgate Smoky Mountain Resort is full?

A: We will try to accommodate as many owners as we can with our remaining inventory. We encourage you to book at other Westgate resorts or through Interval International.

Q: How can I help Westgate Resorts Team Members who were affected by the wildfire?

A: Westgate Resorts is a family, and many of our team members nationwide want to help team members impacted by the devastating wildfire in Gatlinburg. The Westgate Resorts Foundation is accepting online donations for our team in Gatlinburg – 100% of the money donated will go directly to Gatlinburg-area team members in need through the Foundation. Please visit https://www.westgateresorts.com/gatlinburg-wildfires/ for more information.

Resorts Foundation is accepting online donations for our team in Gatlinburg – 100% of the money donated will go directly to Gatlinburg-area team members in need through the Foundation. Please visit https://www.westgateresorts.com/gatlinburg-wildfires/ for more information.

Q: What do I do if I am a team member at Westgate Smoky Mountain Resort?

A: Contact your direct supervisor if you are a Westgate Smoky Mountain Resort team member.

Q: What is the timeline to start reconstruction on Westgate Smoky Mountain Resort & Spa?

A: Reconstruction efforts have already commenced. We are still assessing the damages and timelines may change but we have an anticipated total construction timeline of 18- 24 months. As buildings are completed, they will come online much sooner than that.

Q: Is my Villa going to look the same after reconstruction?

A: The reconstructed units will be improved and be in better condition and even stronger than before, including enhanced fire protection and sound proofing.

Q: What amenities will be open?

A: The following amenities are open: The 60,000-square-foot Wild Bear Falls Indoor Water Park, fitness center, our new Grocery Store and Deli, Water Park Snack Bar and Activities Center.

Q: What is currently open in Gatlinburg?

A: Please see Gatlinburg.com for the latest updates on which attractions, restaurants, etc. are open in the area.

Q: Who will get to make reservations at the resort?

A: We will be reserving nearly all units for our Smoky Mountain owners and greatly limiting all rental and exchange guests as well as non-Smoky Mountain owners to help ensure Smoky Mountain owners get best access to the remaining inventory. The developer has offered to provide all of its unsold weeks to the Smoky Mountain owners to help them vacation.

Q: Was there fire damage to River Terrace Resort & Convention Center?

A: There was minimal damage to the resort. In fact, it was re-opened for existing and new reservations the weekend of December 9, 2016.

Q: When will River Terrace Resort & Convention Center reopen?

A: We began accepting guests on Friday, December 9, 2016.

Please be advised that we have been notified by some of our owners of fraudulent companies either pretending to be representing Westgate Resorts or contacting Westgate owners advising them on paying exorbitant fees to relinquish their timeshare. In many cases they are spreading false statements regarding the future of Westgate Smoky Mountain Resort & Spa, including comments that we are planning a special assessment – all of which are completely false. If you have been contacted by any of these companies or have any questions at all, please feel free to contact us on our Gatlinburg Owner Hotline at 800-413-0923. Thank you.

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